Showing posts with label submissions. Show all posts
Showing posts with label submissions. Show all posts

26 January 2020

Record Keeping



Two weeks ago, Travis posted his spreadsheet method for keeping track of his writing and his submissions. I can see how his method works for him.

My system developed gradually as I saw the need to record certain information, therefore it became a conglomeration of Word documents. But then, authors go about their writing differently, so maybe authors keep their writing records differently. In any case, here's a brief look at my system.

Naturally, I have a Bibliography document. This allows me to at least consider myself as a semi-successful, short-fiction author on the commercial side of writing and serves to collect some handy-to-have statistics. And yes, there are some duplicate entries from one document to another.

BIBLIOGRAPHY
R.T. Lawton
(as of 01/17/2020)

11/1976   1 "Dead End Alley" Easyriders Magazine ($250) [aka Pockets/ R.E. Silverman] 
                 NOTE: DEA agents weren't allowed 2nd occupations, thus the double alias.

05/1977  2 "...to ashes,...to dust" Easyriders magazine ($225) [aka Pockets/ R.E. Silverman]

10/1984  3 "Jeffrey" Time Out & Recess [aka Arthur Twillinger/R.T.]

12/1984  4 "Peer Pressure" Time Out & Recess [aka Arthur Twillinger/R.T.]

NOTE: Yes, I did write 22 children's stories for two different state-wide elementary school newspapers at the same time as writing three biker stories, but I had to be careful writing on two different levels simultaneously because there are some words bikers don't understand.

*   *   *  skip to end of document  *   *   *

09/14/19 9 Holiday Burglars, KDP Paperback (all stories previously published in AHMM

09/22/19 31 Mini-Mysteries, KDP Paperback (31 mini's, plus 1 previously unpublished "And the
               Band Played On" as a bonus story.

11/01/19 137 "A Loaf of Bread" #7 PU 40 AHMM ($370)

12/01/19 138 "The Job Interview" Mystery Weekly ($35.86 minus $1.88 fee)

Bought, but not yet scheduled:  "Reckoning with your Host" #6 SA 41 AHMM ($360) + "A Matter of Values" 42 AHMM ($430) + "A Helping Hand" #8 PU 43 AHMM ($410) + "The Road to Hana" 44 AHMM ($340) + "Gnawing at the Cat's Tail" #7 SA 45 AHMM ($340)

a total of 143 published short stories
(and below this line is a list we'll skip of published writings in other categories, such as cowboy poems, articles, etc., plus a compilation of short story statistics.)

Some of the number codes above are easy to figure out, some aren't.  For instance, "A Loaf of Bread" is the 137th published short story, the 7th in my Paris Underworld series and the 40th story bought by Alfred Hitchcock Mystery Magazine.

The next document is my SUBMISSION LOG kept in 4 year increments. It keeps track of when and where a story was submitted, what happened to it, when the contract and check came and when the story got published. This document lets me know how long some processes take and if something is overdue. Here are some samples of entries:

10/01/19  "The Job Interview"                                         Mystery Weekly
  10/02/19  e-mail acceptance, signed e-contract
  10/03/19  payment via PayPal
  12/01/19  published
11/12/19  "The Release Factor" #8 SA                             AHMM # 903457

01/17/19  "The 14K Assassin" #9 SA                               AHMM # 994625

Any time there is a blank space between the lines above, that means there is pending action and my eyes are quickly drawn there.

Lastly, there is an UNSOLD STORY TRACKER where I can tell at a glance which stories are still in inventory and who rejected them. Here's a short example:

WAS: "Taking Down the Room"                                        AHMM, EQMM
WAS: "Slipping into Darkness" (long version)                   MWA anthology
WAS: "Down in Jersey"                                                      Deadly Ink
SOLD: "Slipping into Darkness" 750 word flash sold to  Flash Bang Magazine

WAS: "Mom's Day"                                                            AHMM
NOW: "Mum's Day"                                                           Weekly News

"The Queen"                                                                       Blue Cubicle Press (casino issue)

If an anthology or other call for submissions comes out with a short deadline, I can refer to the above document and instantly know if a story languishing in inventory has the right ingredients for their writer's guidelines.

Those three record-keeping documents are the main ones I'm concerned with. However, I do have a tendency to make lists and also keep various writing statistics. For instance, a list I'll skip showing here is my AHMM stories sold, how much was paid for each one (with a running total) and the word count in each story (with a running total). I only made this list up in order to use the stats as a means to argue my point of view in a blog article I wrote a couple of years ago about short stories vs. novels.

So, there it is. I'm open to any and all ideas. It may not be a glamorous side to writing, but how do you keep your writing records?

20 February 2019

Dominating the Submissions


This piece may not be of use to most readers.  It's a niche thing, I guess.  I am writing it for two reasons.

First, recently someone wrote an email to a list for mystery fans that went vaguely like this:

I just wrote a parody of a well-known crime novel.  It's not a REAL mystery so I don't want to send it to mystery magazines.  Where do you recommend I submit it?

I immediately thought of a few things I wanted to say.  But I felt that if I did it would sound like I was piling on, trying to discourage the newbie.  Not at all my goal.  So I decided to expand my thoughts, and write some advice today for people thinking about submitting a story for publication for the first time.

The second reason I'm writing this will become obvious in two weeks when my next blog appears.  Suspenseful, huh?  Tune in, same bat-time, same bat-channel...

Okay.  Five  thoughts for the newbies out there.

1. If all you have is a hammer, all your problems look like nails.  If you go to a list of mystery fans/writers  and ask about markets, they are likely to tell you about mystery markets.  If that isn't what you want you should probably ask somewhere else.

2. Don't try to read tea leaves when the ingredients are listed right on the box.  You want to know what a magazine editor is looking for?  They show you detailed examples in every issue.  Before you submit to a magazine, read it.  If you peruse a few issues of Ellery Queen's Mystery Magazine, for example, you will probably determine that they are not averse to parodies.

3. There are times to think outside the box,  and times not to.  Creativity and originality are wonderful things in your story.  They do not belong in your text-formatting.  If you use an unusual font, strange margins, or other gimmicks you are basically offering the editor a written invitation  to drop your story in favor of something more professional.  If the editor hasn't made specific recommendations (you did check their website, right?) then go with William Shunn's Proper Manuscript Format, which is considered an industry standard.

4.  Even if you're paranoid there is probably no one out to get you.  If you are determined to convince the editor that you are 1) an amateur, and 2) way too much trouble to bother with, you can't do much better than filling your cover letter and manuscript with copyright notices and dire warnings to anyone who might dare to steal your idea.  Trust me; they see hundreds of ideas every year; they aren't going to risk career suicide and personal disgrace by swiping yours.

5. There is a time for patience and a time for the other thing.   What do you do if you submit a story and never hear back?  Again, you have checked the publication's website, right?  It will tell you how long they expect to hold onto a story before they get back to you.  Alas, they tend to be optimists. You might want to try Duotrope a site with records which come from actual submissions.  If your story is long past its expected return date, send the editor a polite query.  By the way, some publishers say flat out that they won't bother to notify you that they have rejected your story, which I think is disgraceful, but people submit there anyway.  Keep in mind that if you haven't heard back from a market and you decide to send a story somewhere else  it is good policy to send an email  saying "I am withdrawing the story."

And that is everything I know about submitting a story to a magazine or other market.  Read the comments for advice that will likely pour in from wiser heads than mine.  And good luck!

05 May 2018

Manuscript Mechanics


I don't like change. I'm sure part of that's because of my age, but also it's just inconvenient. I have certain ways I like to do things, and I'm reluctant to budge from my comfort zone.

One of the things I have changed, though--because I felt I had to--is the way I format the submissions of my short stories.

Old-school

First, a bit of background. When I started sending my work off to editors, back in the mid-nineties, I obeyed the following rules, for my manuscripts:


- Use Courier font
- Double space
- Underline text that needs emphasis
- Use two hyphens for a dash
- Space twice after a period


Those were the marching orders for almost everyone, with minor variations, because computers were still new enough that a lot of manuscripts were being created on typewriters, and all the above tasks could be performed without a word-processing program.

New-school


Now, I do the following:


- Use 12-point Times New Roman font
- Double space
- Italicize text that needs emphasis
- Use em-dashes
- Space once after a period


Alternative-school

Sometimes there are exceptions. Several places to which I regularly submit manucrtipts specify in their guidelines that they still prefer underlining instead of italics. Why? I'm not certain, but I suspect they find underlined text easier to spot than italics when they prepare the manuscript for publication. Whatever the reason, if they want it, I'll do it.

Some places, believe it or not, still prefer Courier font. And when I convert a manuscript to Courier before submitting to those markets, I usually also plug in two spaces after every period. That's a personal preference: I think only one space after a period in Courier makes the words look a little too crowded together. Is that just me, or do any of you agree?

I also submit regularly to a market that prefers two hyphens for a dash (rather than the automatically substituted em dash). Their wish is my command. It's easy to go back through a manuscript and change those dashes.

That same market likes submissions single-spaced except for a double-space between paragraphs, and no indentions at the beginnings of paragraphs. Again, it's pretty easy to comply with this. I just "select all," then hit "single-space" and go back through the manuscript adding one extra space between paragraphs and removing the indentions.

Occasionally, of course, there'll be other specific things editors want you to do: put only your name and page number in the header, put only your story title and page number in the header, type three asterisks to indicate a scene break, don't use the tab key to indent paragraphs, use strange fonts, center a special symbol at the end of the story, etc. Some of these can seem a little nitpicking, and I often suspect they put such demands into their guidelines just to make sure the writer has done his/her homework and has taken the trouble to read the guidelines.

Basic training

Other things I always do, with regard to manuscripts (unless guidelines tell me not to):

- I use standard white 8 1/2-by-11 copy paper
- I use one-inch margins all around
- I put name/address/phone/email info at the top left of the first page
- I put an approximate wordcount at the top right of the first page
- I center the title in all caps about a third of the way down the first page
- I double-space once and type my byline (and center it also)
- I double-space twice after the byline and begin typing the story
- I indent all paragraphs and don't have extra spacing between paragraphs
- I suppress widow/orphan control (allowing widows/orphans)
- I turn off grammar-checking
- I put a header at the top right of every page except page one (Last name / TITLE / Page#)
- I use a centered pound sign (#) to indicate scene breaks
- I double-space three times after the final line of the story and center the words THE END


This isn't saying you have to do the above. It's just what I do.


Everything I've mentioned so far assumes a manuscript that'll be either (1) attached as a file (word.doc, usually) to an emailed cover letter, (2) attached and submitted via a market's website, or (3) printed and snailmailed to an editor. Manuscripts copied/pasted into the body of an email are formatted differently: they'll be plugged in as a .txt file, which--after conversion--is in 10-point Courier font and ignores any special characters, including italicized text. To indicate emphasis in one of these manuscripts, I always type an underscore character just before and just after whatever text I'd like them to italicize in the published version. (Example: I saw it in _The New York Times_.) Most manuscripts pasted into the body of an email should also be single-spaced, with unindented paragraphs and a double space between paragraphs.

Q&A

That's all the information I can think of. How do your submissions differ from these? What are some of the weirdest formatting requirements you've seen, in writers' guidelines? Do you ever submit anything via regular mail anymore? Do you ever use anything except Courier and TNR? Do you use em-dashes or two hyphens? Do you type anything at the very end of your manuscript? How do you indicate a scene break? Do you space once or twice after a period? Main thing is, if what you're doing works, keep doing it.

In two weeks I plan to follow up with several hints and shortcuts to save time when preparing your manuscripts. Meanwhile, keep typing and keep submitting. Best to everyone!

18 April 2015

Stranded Yet Again


I consider myself a lucky man. I'm married to a great lady, my children (thank God) inherited her looks and brainpower and not mine, and although I'm no billionaire I'm not homeless either, at least not at the moment. And, with regard to my so-called writing career, these past few months have been especially kind to me.
Much of my recent run of good fortune seems to be linked to the folks at The Strand Magazine. (I've written about that publication in two previous SleuthSayers columns: "Stranded" in November 2011 and "Stranded Again" in July 2014. Which led to the brilliantly original title of this piece.)

Rewind to the morning of January 21, 2015. I was scheduled for a signing that day at a library about 100 miles north of here, so after stumbling out of bed and shoveling down my breakfast I loaded some books into the car and checked Google Maps to see exactly where I was going. I was still squinting at the satellite view of the Montgomery County Library when I heard the DING of an incoming message. I yawned, rubbed my eyes, clicked over to e-mail, and saw a note from my (former) SleuthSayers colleague Janice Law. Before I could open it, two more DINGs, from friends Terrie Moran and Bonnie (B.K.) Stevens. All three of them said, more or less, the same thing: Congrats on your Edgar nomination!

Believe me, there are few things that can wake a person up faster than that. One of my informants (Janice, I think) included a link to the announcement in the Los Angeles Times. Shellshocked, I hopped over there and was reading the article when my cell phone rang--the caller was Andrew Gulli, editor of the Strand. He didn't bother to identify himself--he just said "Have you heard the news?" He went on to tell me that one of my stories, "200 Feet," which appeared in the February-May 2014 issue of the Strand, was chosen as a finalist for the Edgar Award for Best Short Story.

How in the world did one of my stories get nominated? I had, and have, no idea. But I assure you that that news made my road trip that day a lot more fun. If the folks in that Friends of the Library group wondered why I had a dopey (or maybe the word is dopier) grin on my face during my signing, they were nice enough not to mention it.

A few days after that, on January 26, I received more good news: the Strand sent me word that it would publish the latest story I'd submitted to them, called "Driver." It has since appeared in their current issue, February-May 2015, and its acceptance was especially pleasant--and surprising--because the story is fairly long, around 10,000 words. I think the magazine's guidelines say they prefer "between 2000 and 6000," and most of my Strand stories have been right in the middle of that range--around 4K. (I like to be as dateworthy a blind date as possible, when trying to woo editors.) I'm not sure why this particular story ran so long. Maybe because it's about a scandal in D.C., and features a limousineload of crooked politicians and their hired help. The crimes and attempted crimes include extortion, robbery, blackmail, and murder, and in this case it just took a lot of words and pages to get everything I wanted into the story.

The third good thing happened almost a month later, on February 19. I received an e-mail from Otto Penzler in New York, informing me that he and guest editor James Patterson had selected one of my stories, "Molly's Plan," for inclusion in The Best American Mystery Stories 2015, to be published this October. (That story was also from the Strand--their June-September 2014 issue.) I've been buying and reading the annual BAMS anthology for years, and although I've been fortunate enough to be shortlisted several times I'd never before made it into the book.

As I recently mentioned to another SleuthSayer, David Dean, this kind of occurrence is proof positive that many things in this writing business are unpredictable. We try to write a story as well as we can, mail (or e-mail) it off, and cross our fingers that it might achieve some level of success. That's all we can do.

Even though I continue to remain pitifully clueless as to which stories will be victorious when I send them out into the world--many of them die slow and painful deaths--I also continue to believe that if you try long enough and hard enough, some will be accepted, published, and occasionally recognized in a way that gives them new life afterward. If there is a key to all this, it's that we have to keep writing and keep submitting. In my case, as one of my old IBM buddies used to say, even a blind hog can root up an acorn now and then.

Will the rest of this year be as kind to me as these past several months have been? I hope so. But I can't help wondering if I have already found and used up all the four-leaf clovers in my 2015 lawn.

Even so, I'm seriously considering the purchase of a lottery ticket.

There might never be a better time.