Showing posts with label manuscripts. Show all posts
Showing posts with label manuscripts. Show all posts

05 May 2018

Manuscript Mechanics


I don't like change. I'm sure part of that's because of my age, but also it's just inconvenient. I have certain ways I like to do things, and I'm reluctant to budge from my comfort zone.

One of the things I have changed, though--because I felt I had to--is the way I format the submissions of my short stories.

Old-school

First, a bit of background. When I started sending my work off to editors, back in the mid-nineties, I obeyed the following rules, for my manuscripts:


- Use Courier font
- Double space
- Underline text that needs emphasis
- Use two hyphens for a dash
- Space twice after a period


Those were the marching orders for almost everyone, with minor variations, because computers were still new enough that a lot of manuscripts were being created on typewriters, and all the above tasks could be performed without a word-processing program.

New-school


Now, I do the following:


- Use 12-point Times New Roman font
- Double space
- Italicize text that needs emphasis
- Use em-dashes
- Space once after a period


Alternative-school

Sometimes there are exceptions. Several places to which I regularly submit manucrtipts specify in their guidelines that they still prefer underlining instead of italics. Why? I'm not certain, but I suspect they find underlined text easier to spot than italics when they prepare the manuscript for publication. Whatever the reason, if they want it, I'll do it.

Some places, believe it or not, still prefer Courier font. And when I convert a manuscript to Courier before submitting to those markets, I usually also plug in two spaces after every period. That's a personal preference: I think only one space after a period in Courier makes the words look a little too crowded together. Is that just me, or do any of you agree?

I also submit regularly to a market that prefers two hyphens for a dash (rather than the automatically substituted em dash). Their wish is my command. It's easy to go back through a manuscript and change those dashes.

That same market likes submissions single-spaced except for a double-space between paragraphs, and no indentions at the beginnings of paragraphs. Again, it's pretty easy to comply with this. I just "select all," then hit "single-space" and go back through the manuscript adding one extra space between paragraphs and removing the indentions.

Occasionally, of course, there'll be other specific things editors want you to do: put only your name and page number in the header, put only your story title and page number in the header, type three asterisks to indicate a scene break, don't use the tab key to indent paragraphs, use strange fonts, center a special symbol at the end of the story, etc. Some of these can seem a little nitpicking, and I often suspect they put such demands into their guidelines just to make sure the writer has done his/her homework and has taken the trouble to read the guidelines.

Basic training

Other things I always do, with regard to manuscripts (unless guidelines tell me not to):

- I use standard white 8 1/2-by-11 copy paper
- I use one-inch margins all around
- I put name/address/phone/email info at the top left of the first page
- I put an approximate wordcount at the top right of the first page
- I center the title in all caps about a third of the way down the first page
- I double-space once and type my byline (and center it also)
- I double-space twice after the byline and begin typing the story
- I indent all paragraphs and don't have extra spacing between paragraphs
- I suppress widow/orphan control (allowing widows/orphans)
- I turn off grammar-checking
- I put a header at the top right of every page except page one (Last name / TITLE / Page#)
- I use a centered pound sign (#) to indicate scene breaks
- I double-space three times after the final line of the story and center the words THE END


This isn't saying you have to do the above. It's just what I do.


Everything I've mentioned so far assumes a manuscript that'll be either (1) attached as a file (word.doc, usually) to an emailed cover letter, (2) attached and submitted via a market's website, or (3) printed and snailmailed to an editor. Manuscripts copied/pasted into the body of an email are formatted differently: they'll be plugged in as a .txt file, which--after conversion--is in 10-point Courier font and ignores any special characters, including italicized text. To indicate emphasis in one of these manuscripts, I always type an underscore character just before and just after whatever text I'd like them to italicize in the published version. (Example: I saw it in _The New York Times_.) Most manuscripts pasted into the body of an email should also be single-spaced, with unindented paragraphs and a double space between paragraphs.

Q&A

That's all the information I can think of. How do your submissions differ from these? What are some of the weirdest formatting requirements you've seen, in writers' guidelines? Do you ever submit anything via regular mail anymore? Do you ever use anything except Courier and TNR? Do you use em-dashes or two hyphens? Do you type anything at the very end of your manuscript? How do you indicate a scene break? Do you space once or twice after a period? Main thing is, if what you're doing works, keep doing it.

In two weeks I plan to follow up with several hints and shortcuts to save time when preparing your manuscripts. Meanwhile, keep typing and keep submitting. Best to everyone!

06 June 2015

Proper Care and Feeding of Authors – in which our writer tries to be serious for a few minutes…


(Bad, bad girl!)

Here’s part one of the series (reprinted with permission):

What NOT to ask an author… (especially a Crime Writer who knows at least twenty ways to kill you and not get caught)

There is nothing I love better than meeting readers, both those who already know my writing, and those who are new to my books. But recently, I was asked to talk about those things that are touchy for an author.  So here goes…a short list of No-Nos!

1.  Do not ask an author how many books she has sold.

Trust me, don’t ask this.
Really, you don’t want to.  It wouldn’t help you anyway.
Because honestly, I’ll lie.

I’m amazed that complete strangers regularly ask this.  Would you ask a lawyer how much money he makes?

Because here’s the bottom line: most of us with traditional publishers make about a buck for every book sold, whether paperback, trade paperback or ebook.  Sometimes, it’s less than that.  (Yes, we were shocked too, when we found out.)  So by asking how many books we’ve sold, you can pretty well figure out our income.  And frankly, I don’t want you to.  You see, I write comedies, and it would depress both of us.

Also:  our royalty statements are at least six months behind (at least mine are.)  We don’t KNOW how many books we’ve sold to date on new releases.  Which is probably a good thing for our egos, if we want to keep writing.

Dare I say it?  The supreme irony is: the only ones likely to make a living in the writing biz are those on the business end.  The agents, and those editors and others employed by publishers, booksellers and libraries.  Sadly, you can't expect to make a living in the arts if you are a creator.

2.  Do not ask an author to read your manuscript and critique it for free.

So many times, I’ve been asked to do this, in a public place, with people overhearing.  Sometimes, by people who don’t even have the decency to buy a single book of mine first. 

Why this is bad:

First: I am in a place that has been booked for me to sell my books and meet with readers. That’s what I’m there for.  You are taking precious time away from me and my readers.  Believe me, my publisher won’t be happy about this.  Ditto, the bookseller!

Second: Every hour I spend critiquing an aspiring author’s book is an hour I can’t spend working on my own books and marketing them.  Like most novelists, I have a day job.  That means every hour I have to work on my fiction is precious.  Most of us do critique – for a fee.  And many of us teach fiction writing at colleges. 

I’m happy to critique my college students’ work.  I’m getting paid (mind you, meagerly) to do so.  And that’s what I always recommend:  take a college course in writing.  You’ll get great info on how to become a better writer, and also valuable critiquing of your own work.

3.  Do not ask an author to introduce you to her publisher or agent.

Want to see me cringe?

Similar to number 2 above, this puts the author in a very awkward position.  You are in fact asking for an endorsement.  If the author hasn’t read your book, she cannot possibly give it (an honest endorsement.)

Second: You are asking the author to put HER reputation on the line for you.  Do you have the sort of close relationship that makes this worthwhile for her?

4.  Do not ask an author: where do you get your ideas?

Okay, be honest.  You thought I was going to lead with this one.
Actually, you can ask me this.  I’ll probably answer something fun and ridiculous, like:
From Ebay. 
Or: From my magic idea jar.
Or: They come to me on the toilet.  You should spend more time there.

Because the truth is, we don’t know exactly.  After teaching over 1000 fiction writing students at Sheridan College, I have discovered something: some students are bubbling over with ideas.  Others – the ones who won’t make it – have to struggle for plots.  It seems to be a gift and a curse, to have the sort of brain that constantly makes up things.

I’ve been doing it since I was four.  My parents called it lying.  That was so short-sighted of them.



Opening to THE GODDAUGHTER’S REVENGE (Orca Books) winner of the 2014 Derringer (US) and Arthur Ellis (Canada)

    Okay, I admit it. I would rather be the proud possessor of a rare gemstone than a lakefront condo with parking. Yes, I know this makes me weird. Young women today are supposed to crave the security of owning their own home
     But I say this. Real estate, shmeel estate. You can’t hold an address in your hand. It doesn’t flash and sparkle with the intensity of a thousand night stars, or lure you away from the straight and narrow like a siren from some Greek odyssey.
     Let’s face it. Nobody has ever gone to jail for smuggling a one bedroom plus den out of the country.
     However, make that a 10-carat cyan blue topaz with a past as long as your arm, and I’d do almost anything to possess it.
    But don’t tell the police.
 
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